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VA Nebraska-Western Iowa Health Care System

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Research Administrative Office (RAO)

 

  • Contact Us

  • Travel

  • Purchasing

  • Credentialing
  • Publication
    Submission
  • IT /
    ADPAC

RAO Administrative Staff

Frederick G. Hamel, Ph.D. (Acting ACOS)
Associate Chief of Staff
Office: 402-995-3540
Frederick.Hamel@va.gov

Frederick G. Hamel, Ph.D.
Deputy ACOS
Office: 402-995-3032
Frederick.Hamel@va.gov 

Wendy Inselman
Acting Administrative Officer

Office: 402-995-3928

Wendy.Inselman@va.gov

- Travel
- Equipment Inventory (EIL)
- Research Results Publishing
- Non-Research Registrar

- Personnel (HR) Actions

Wendy Inselman
Acting CRU Manager
Office: 402-995-3928

Wendy.Inselman@va.gov

Wendy A. Inselman
R&D Coordinator
Office: 402-995-3928
Wendy.Inselman@va.gov

- Merit Application Submissions

- Letter of Intents

- Timekeeper (Alternate)

Jo Ann Skupa
Budget Analyst
Office: 402-995-3538
JoAnn.Skupa@va.gov

- Travel

- IPAs

Denise M. Olsen
IRB Coordinator
Office: 402-995-3932
Denise.Olsen@va.gov

Carol Bohanan
IACUC Coordinator
Office: 402-995-3544
Carol.Bohanan@va.gov

- Timekeeper (Alternate)

Rhonda Finch
Program Support Assistant
402-995-5819
Rhonda.Finch@va.gov

- Safety Committee Coordinator
- Purchasing (<$3K)
- ADPAC (Secondary)
- Supply

Terry Scales
Program Support Assistant
402-995-3542
Terry.Scales@va.gov

- ADPAC (Primary)
- Purchasing (<$3k)
- Education/HR
- Credentialing

Robert L. Wiegert
ARF Supervisor
Office: 402-995-3272
Robert.Wiegert@va.gov

Daniel L. McVicker
Electronics Technician
Office: 402-995-3270
Daniel.McVicker@va.gov

 

 

 

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Travel

 

All VA employees traveling in an official status (not on leave), regardless of funding source, are required to utilize the CONCUR Travel system. It is recommended that you prepare for your travel several weeks in advance.

 

NOTE: Foreign travel requires that you begin at least 60 days in advance.

To begin your travel preparation, contact Ms. Corliss Bunas (995-4573) to confirm your information is current in the new CONCUR Travel system.

 

Please contact Dr. John Hudson (995-3541) / John.Hudsonii@va.gov for personal assistance.

Travel Policies

 

 

NWIHCS Travel Policy (FIS-001)

Policies and procedures for the authorization and administrative control of official travel for employees of the Nebraska Western Iowa Health Care System (NWIHCS). This document is located on the NWIHSC SharePoint site and requires access to the VA network.

VA Handbook 1400.06 Foreign Travel

Veterans Health Administration (VHA) Handbook establishes approval authorities and procedures relating to foreign travel by VHA personnel.

Standard Travel Forms

Travel Funds Obligation Form (NEBRA) (Rev 4-11)

Request for travel funds obligation through the Nebraska Educational Biomedical Research Association (NEBRA).

Travel Reimbursement Form (NEBRA) (Rev 3-10)

Request for travel reimbursement through the Nebraska Educational Biomedical Research Association (NEBRA).

Foreign Travel (used in conjunction with standard travel forms)

Foreign Travel: Appendices A-D (Rev 3-13)

Foreign travel checklist (Appendices A thru D) from VA Handbook 1400.06. Use this checklist to assemble foreign travel packet for routing approval.

 

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Purchasing

Lab supplies, equipment, and services are initially ordered through an internal Research PO request form. Researchers with available VA funds can use the below forms to place requests. There are essentially two paths that a submitted PO request will take, depending on the total amount of the order (with few exceptions):

RAO:

Commodity orders ($3000 or less) and service orders ($2500 or less) are handled directly within the Research Administrative Office (RAO) and will typically be paid for by credit card and can be processed within days, depending on volume and backlog.

Contracting:

Commodity orders (more than $3000) and service orders (more than $2500) require a Procurement Packet to be assembled:

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VA-Form 2237 (electronic requisition within VistA)
Equipment and Supply OR Service Procurements checklists
Market Research and Fair Pricing information (quotes, vendor websites, prior history, etc.)
Equipment/Supply Specifications (Salient characteristics for open market bidding process)
Scope of Work (open market bidding process for service orders)
Sole-Source Justification (Vendor or brand preference)
6500.6 Contract Security Appx A (IT and Information security review)

Once Contracting receives the packet, their goal is to process the order within 45 days. This process can be expedited with a complete and very detailed procurement packet.

NOTE: The VA can only conduct business with vendors that are active in the System for Award Management (SAM) and entered into the VA vendor database. The vendor search feature on the SAM website can help determine if the vendor is active in order to expedite your order. Some vendors choose not to make their information available to the public. You can create a user account using your VA e-mail address to see all vendors.


Purchase Order Request Form (Rev 6-12)

Standard order form for all VA-funded orders (commodities and services).

Office Supply Order Form (Rev 3-12)

Local VA order form for basic office supplies provided by the hospital.

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Credentialing

All personnel involved with VA research activities are required to complete research-specific credentialing tasks prior to working on any research protocol.

New Personnel Information Form 

To start the credentialing process, this form must be completed and turned in by the principal investigator.

Scope of Practice for Research Personnel 

All persons involved with research require a scope of practice based on the person and all their roles within research (not protocol specific).  Once a year, each individual's scope of practice will require a review for any changes.

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Publication Submission

Policy and procedures apply to all research results which involve direct or indirect support for the research emanating from the VA, either in the form of research funding, or resources (e.g. facilities or patients), or as a result of the investigator`s full-time, part-time, or without compensation (WOC) appointment. This applies to all forms of research results, including publications, presentations, media interviews, and other professional activities.

Reporting and Documentation of Research Manuscripts, Presentations, and Research Results (Rev 8-13)

VHA Handbook 1200.19 instructions and local procedures to ensure that the VA receives proper credit for VA-supported research in articles, presentations, interviews and other professional activities in which the results of that research are publicized and recognized.

Research Publication Notification and Attribution Form (Rev 8-13)

Review form to be completed prior to article or presentation submission. Provides RAO the opportunity to review material to ensure it meets minimum requirements.

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IT/ADPAC

Helpful tips and tricks to access and utilize VA resources.

Computer Workstation Setup

For new personnel or users switching to another workstation / laptop, here are some instructions to easily add or recover common VA links and resources

Research Directory Setup

Instructions to properly setup the Research Directory database on your PC / laptop.

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